FieldCore Administrative Assistant in Pensacola, Florida
Requisition Number 18-0020
Post Date 1/19/2018
Title Administrative Assistant
City Various USA
Country United States
FieldCore, a GE company, is a new, independent industrial field services company that will deliver the highest standard of field services excellence and capabilities for GE and its customers. A GE company, FieldCore will bring together the field services
expertise and people from both Granite Services and GE’s Power Services into one powerhouse. Driven by the values of safety, quality, and integrity, FieldCore will be built to deliver operational excellence for customers in the power generation, oil & gas,
nuclear, and wind power markets.
Detailed Position Description:
Support Undervessel Project Manager for all administrative aspects of the project. To include: coordinating all aspects of the project support, setting contractors up in the Exelon systems (Wizards, Training, Pims), collecting and managing emergency contact
information, outprocessing forms and dose extensions for contractors.
Prepare required reading procedure books for all employees to do site required reading.
Create/Update all Excel spreadsheets, such as emergency contact, craft yearly dose to see if extensions are necessary, and other spreadsheets as needed.
Collect, fax, Xerox and adjudicate problems with the payroll department, associated with timesheets.
Check all required procedures daily to ensure all craft personnel are working to the proper revision.
Assist the Work Planner in preparing work packages for the techs to work in the field.
Check packages for all required initials and signatures for closeout. Enter information into the PIMS database for package closeout
Coordinate with the Site Work Plannerin ordering and receiving parts
Responsible for maintaining office administrative supplies.
Order and distribute hard hats, safety glasses, gloves and chums supplied to technicians
Assist the PM in project closer of the office area ie: boxing and preparing inventory list for storage, fed-ex boxes back to the home office.
Perform word processing assignments as required by the project leadership team.
Perform other clerical related duties including mail, Federal Express, report assembly and coping as required.
Coordinate and/or support the In-Processing and Exit Process for all outage personnel.Minimum Qualifications/ Experience:
High School Graduate or equivalent.
Ability to obtain site clearance at a Nuclear Power Plant (includes background investigation, psychological exam, and drug testing)
Previously granted unescorted access in the last 365 days and access favorably terminated.
Proficient with Microsoft Office programs
Experience with web-based programs
Ability to multi-task, detail-oriented and organized
Deductive reasoning skills
Interpersonal Skills: communicates/interacts well with others
Adept in procedural compliance
Able to work in a fast-paced, constantly changing environment
Position is 100% travel to domestic customer sitesOther Information:Assignment is for one outage assignment March 1 - April 16, 2018Per Diem while on Outage Assignment (not local to job): $135.00/day (Meals, Lodging & Incidentals - hotel booked by employee)Travel: Booked by employee. Flight & Rental Cars are reimbursed on weekly expense reportsTravel In Day: 8 hours of pay + $135.00/d Per DiemTravel Out Day: 8 hours of pay + up to $40.00 Meal ExpenseBenefits: No Benefits upon hire, eligibility reviewed each year based on hours worked (1560/yr to be eligible)Note: Selected employees hourly employees and will be paid for actual hours worked. This is not a full time position where employees are paid 52 weeks a year. The job is outage season based, where the work months are spring and fall. Typical months off are May-August. Any offer of employment is conditioned upon the successful completion of a background investigation and drug screen.